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Document Privacy Handling
Watch a document privacy handling file move through review.
Written scope before you commit
Data Auto-deletion 7 Days
Data Auto-deletion 7 Days, from intake checklist to the file you send on.
Document Privacy HandlingSecure File TransferHipaa Compliant TranslationSOC2 Compliant Translation
Common situations
We translate documents for people and organisations who need a US receiving office to accept the file, so we publish the requirements we work to and confirm the rest at intake.
- Recorded at intake: document privacy handling.
- Confirmed in writing: secure file transfer.
- Confirmed in writing: hipaa compliant translation.
- Handled per project: soc2 compliant translation.
- Recorded at intake: medical record ocr with privacy.
How we handle it
What Data Auto-deletion 7 Days involves, and the points we confirm at intake.
Document Privacy Handling
Documented handling for document privacy handling, stated up front.
Secure File Transfer
Requirements for secure file transfer are checked against the receiving institution, not a generic standard.
Hipaa Compliant Translation
Scope for hipaa compliant translation is fixed in writing before the first page is touched.
SOC2 Compliant Translation
Every soc2 compliant translation request gets a named contact and a written turnaround.
Medical Record OCR with Privacy
Formatting is preserved on medical record ocr with privacy, including tables and stamps.
Data Encryption
Scope for data encryption is fixed in writing before the first page is touched.
Document Privacy Handling
Describes document privacy handling and the points we confirm in writing before work starts.
Anything that depends on the receiving institution is confirmed in writing before work starts, and stays marked as pending until it is.
Secure File Transfer
This part explains how secure file transfer is handled and what we need from you at intake.
Anything that depends on the receiving institution is confirmed in writing before work starts, and stays marked as pending until it is.
Hipaa Compliant Translation
Describes hipaa compliant translation and the points we confirm in writing before work starts.
Anything that depends on the receiving institution is confirmed in writing before work starts, and stays marked as pending until it is.
SOC2 Compliant Translation
This part explains how soc2 compliant translation is handled and what we need from you at intake.
Anything that depends on the receiving institution is confirmed in writing before work starts, and stays marked as pending until it is.
Medical Record OCR with Privacy
Describes medical record ocr with privacy and the points we confirm in writing before work starts.
Anything that depends on the receiving institution is confirmed in writing before work starts, and stays marked as pending until it is.
Data Encryption
Sets out how data encryption is scoped, reviewed and delivered.
Anything that depends on the receiving institution is confirmed in writing before work starts, and stays marked as pending until it is.
File Deletion Policy
Sets out how file deletion policy is scoped, reviewed and delivered.
Anything that depends on the receiving institution is confirmed in writing before work starts, and stays marked as pending until it is.
Start here
Answers are limited to what we can confirm at intake.
Who reviews document privacy handling before it is sent?
We do not publish a fixed price for this because the work varies. After intake you get a written figure that does not change unless the document set changes.
What do you need from me for secure file transfer?
Send the file and the destination requirement if you have it. We check whether the layout can be kept, whether certification or notarisation is needed, and reply with a written scope.
How is hipaa compliant translation handled?
A second reader reviews the translation against the source before delivery. Terminology stays on the list agreed at intake and formatting is checked on the output file.
How long does soc2 compliant translation take?
It depends on the language pair and the document set. We review the file, confirm the receiving institution's requirements, then send the scope and the date in writing — nothing is quoted from a template.
How long does medical record ocr with privacy take?
Turnaround is confirmed at intake, not estimated here. Standard documents usually run in days; anything needing a third party takes longer and we say so before you commit.
How long does data encryption take?
We confirm this at intake. Pricing, turnaround and any agency wording depend on the document and the receiving institution, so we state them in writing before work starts and keep pending items marked as pending.
Specification
Values that depend on the document stay pending until intake confirms them.
| Item | How it is handled |
|---|---|
| Document Privacy Handling | Accepted. Handling is confirmed at intake and recorded on the order. |
| Secure File Transfer | Accepted. Handling is confirmed at intake and recorded on the order. |
| Hipaa Compliant Translation | Accepted. Handling is confirmed at intake and recorded on the order. |
| SOC2 Compliant Translation | Accepted. Handling is confirmed at intake and recorded on the order. |
| Medical Record OCR with Privacy | Accepted. Handling is confirmed at intake and recorded on the order. |
| Data Encryption | Accepted. Handling is confirmed at intake and recorded on the order. |
How the flow works
How Data Auto-deletion 7 Days is handled here, with the receiving institution's rules called out.
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Secure File Transfer
Short screen-by-screen tour of secure file transfer.
Put the file in front of a reviewer
We review the document, confirm the language pair and the receiving institution, then send pricing and turnaround in writing.